Administrative Asst.

​The administrative assistant ensures the effective day-to-day operation of the office by providing professional and courteous administrative support to the organization, which includes the Board of Directors and staff members as required.

 

 

Key Job Responsibilities Including Performance Expectations

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• Manage MCT’s daily calendar; schedule and coordinate meetings

• Screen MCT’s calls and assure discreet handling of all company business

• Prepare correspondence/spreadsheets/presentations/reports for the Board of Directors’ review and/or signature

• Prepare meeting agendas with the Board Secretary and ensure the coordination and timely distribution of supporting materials

• Greet all clients and visitors to the office in a professional and courteous manner

• Place/Send and receive calls/texts, mail, and courier parcels for the office; prioritize and distribute as appropriate

• Establish and maintain an efficient filing system for the office

• Order, receive, and store all office supplies; ensure adequate supplies are maintained

• Coordinate the maintenance of all office equipment with appropriate vendors

• Special projects as assigned

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Educational/Technical Competencies

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• Post-secondary education in business or office administration an asset

• 2-3 years of experience in a similar position

• Experience with nonprofit board operations

• Strong working knowledge of computers and proficiency with the Microsoft Office Suite

• Proficiency with the Internet and e-mail

• Proficiency with office equipment

• Successful completion of a background check through the Safe Gatherings program

 

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General/Personal Competencies

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• Professional; diplomatic with a high degree of discretion

• Flexible and able to manage multiple requirements in a changing environment

• Excellent communication skills (both written and verbal)

• Superior organizational skills

• Detail-oriented with a high degree of accuracy

• Strong client service orientation

• Good sense of humor and strong team player

 

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Application Process

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To be considered, please submit your resume, cover letter, and three references via link below.

Applications will be reviewed until the position is filled.

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A Little About Us...

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Founded in 1975, Matchbox Children's Theatre's mission is to spark imaginations by presenting professional quality children's theatre on a consistent basis, while delivering theatre education excellence.

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Matchbox Children's Theatre (MCT) is an independent, nonprofit organization that organizes, encourages, and produces quality theatre for children and families in Austin and surrounding areas. MCT encourages children to grow in their love and expression of live theatre through three performances a year, camps, classes, and events. Our vision is that young people will advance their skills in creativity and imagination, develop a broader education of the world, while fostering community and inclusion.

We also help support our nonprofit and the community simultaneously through our Second Act thrift shop program. This operational program's mission is to fuel imaginations and create sustainability for MCT and our community through donated goods, resources, and outreach.
Supporting our community in the now, and positive development of our future, is at the heart of everything we do - and a passionate team that understands this connection is the core of our success!