Board Committees

Executive Operations Committee

Chair: Co-chairs shared

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The Executive Committee has special responsibilities and authorities above all committees. Its main purpose is to facilitate decision-making between board meetings or in urgent and crisis circumstances. It also acts as the communication link to the chief executive. This committee coordinates the full board’s review of the ED’s performance and compensation, serves as a smaller sounding board for the ED, focuses the board’s work, sets goals and development agenda, ensures duty gaps are addressed and filled through volunteers (such as cleaning/maintenance needs), and coordinates the work of the full board. Members include the executive director, the two co-chairs,

secretary, and treasurer.

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Finance Committee

Chair: Treasurer

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The Finance Committee provides overall financial oversight of our nonprofit. Its members help to ensure that our organization has the necessary resources to provide programming and deliver our mission in the community. This committee oversees our funding and spending. The committee also works with staff to produce accurate financial reports and budgets. They review and report any budgetary concerns or opportunities, like a new lucrative partnership. This committee establishes reserve funds, lines of credit, and short- and long-term investments. The finance committee also helps select an auditor and works with this person to conduct regular audits. Specifically, it is

responsible for:

• Approving the annual budget

• Monitoring monthly financial statements

• Overseeing financial reporting, including the annual IRS Form 990 and all required tax filings

• Ensuring the organization has the cash reserves and investments necessary for long-term success

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Costume Shop Committee

Chair: Becca Couch

 

The Costume Committee shall be responsible for the design, acquisition and creation of costumes for educational programs, musical, dance and drama performances. They shall support the Education Committee and Programs Committee with the costume requirements for the programs and performances, and communicate with the Second Act Committee for any possible obtainable materials. They shall be responsible for the storage of the costumes in between performances and programs. The Costume Committee chair shall be responsible for communications, tracking of and billing for costume rentals, as well as assessment of fines for lost or mishandled costumes. The collection of money is the responsibility of the Treasurer. The Costume Committee chair shall keep an inventory of all costumes owned by MCT and provide a monthly copy of rental reports to the board.

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Educational Programs Committee

Chair: Kim Potter

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The Educational Programs Committee is responsible for evaluating educational programs of all kinds, overseeing their development or expansion, and facilitating discussions about these programs with the board. This includes all Troupe programs, classes, camps, and community collaborations (including those sponsored by other organizations, such as Hormel Historic Home’s History for Half Pints); seminars; basic, intermediate, and advanced sessions; or special projects (such as educational showcases). This committee may also determine the organization’s programs and educational services, and ensure that 501(c)3 nonprofit organization program compliances are met.

 

The committee responsibilities include:

• Monitoring the quality of implementation

• Ensuring the effectiveness of planned activities

• Timely reporting to various Board stakeholders

• Identifying collaborators, competitors, and pricing for each program

• Evaluating each program to verify that desired outcomes are achieved

• Ensuring that the program process is evaluated to achieve continuous improvement

• Ensuring that the operations of each program remain effective and efficient

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Second Act Committee

Chair: Kim Schiesser

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The Second Act Committee is responsible for maintaining contact with and serving as a liaison for all requests from the Second Act thrift shop manager, who is responsible for the day-to-day operational management, including staff and volunteer supervision; customer care; financial oversight and cash handling procedures; attaining sales goals and revenues; setting standards for loss prevention; team building; donation processing; and visual merchandising. The Second Act thrift store manager also serves as a member of the committee. It is the purpose of this committee to maintain the Board’s awareness of store operations, needs, and overall operating health. The committee chair is also responsible for sending financial reports to the Finance Committee.

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Marketing/Fundraising Committee (currently inactive)

Chair: (vacancy)

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The Marketing Committee shall be responsible for overseeing the branding, communication, marketing, and social media strategy for all volunteers and the organization. This includes implementing an active communication plan for board members and volunteers that prepares them with core messages to further promote shows/events, our fundraising efforts, and overall greater awareness of our organization.

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The committee shall be responsible for:

• Being a resource to other Board members and volunteers by sharing expertise to assist others in spreading awareness of our organization and expanding our brand.

• Building our current brand and digital marketing to drive new donors, volunteers and friends of the organization.

• Strategically plan fundraising events, and marketing efforts for our website and social media channels (includes Facebook, Instagram, YouTube).

• Implement a Communication Plan for the organization including our core messages (who we are; our impact on the community; fundraising, volunteer recruitment, events and promotions, etc.)

• Maintain and build relationships with key industry partners and members of the press.

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Skills and abilities needed to succeed as a member of the committee:

• Able to attend the majority of the six (6) 1-hour committee meetings per year (mixture of in-person and conference calls)

• Branding, communication, graphic design, marketing and/or social media experience

• Good communication skills; be open-minded and articulate

• Willing to be a brand ambassador for the organization

• Honesty, integrity and respect for others

• Strong team-builder and team member

• Comfortable working in a fluid environment and taking initiative

• Fundraising background and/or strategic planning experience is helpful, but not required

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